LOMR RFQFY2026-0001 Evaluation Team Meeting

CITY OF GARDEN CITY, IDAHO

EVALUATION TEAM SPECIAL MEETING NOTICE AND AGENDA

Request for Qualifications No.: RFQFY2026-0001
Project: Boise River Flood Map Revision / LOMR Application Professional Engineering Services
Meeting Date: Monday, October 19, 2026
Meeting Time: 10:00 a.m., Mountain Time
Meeting Location: Garden City Hall, Second-Floor Administrative Conference Room
Address: 6015 Glenwood Street, Garden City, Idaho

Special Meeting Notice

Notice is hereby given that the City of Garden City Evaluation Team will hold a special meeting on Monday, October 19, 2026, at 10:00 a.m., Mountain Time, at Garden City Hall, Second-Floor Administrative Conference Room, 6015 Glenwood Street, Garden City, Idaho.

The Evaluation Team will consider Statements of Qualifications submitted in response to Request for Qualifications No. RFQFY2026-0001; deliberate concerning responsive Statements of Qualifications under the evaluation criteria published in the RFQ; reconcile or revise evaluator scoring; and consider approval of an advisory ranking and recommendation for submission to the Garden City Council.

The Evaluation Team serves in an advisory capacity. Any advisory ranking or recommendation made at this meeting does not award a contract, authorize negotiations, authorize services or expenditures, or bind the City.

 

 

 

Agenda

  1. Call to Order.
  2. Call the special meeting to order.
  3. Record the date, time, and place of the meeting.
  4. Roll Call and Quorum.
  5. Identify Evaluation Team members present and absent.
  6. Determine whether a quorum is present.
  7. Conflict Disclosures, Recusals, and Participation Restrictions.
  8. Receive disclosures of any actual, potential, or perceived conflict of interest concerning RFQ No. RFQFY2026-0001, any respondent, proposed subcontractor, key personnel, or other materially involved person.
  9. Identify any recusal or restriction on a member’s participation, deliberation, scoring, or voting.
  10. Record any direction concerning the scope and duration of a recusal or participation restriction.
  11. Review of Meeting Purpose and Evaluation Procedure.
  12. Confirm that the meeting concerns RFQ No. RFQFY2026-0001 for Boise River Flood Map Revision / LOMR Application Professional Engineering Services.
  13. Review the Evaluation Team’s advisory role and the evaluation criteria and scoring methodology published in the RFQ.
  14. Confirm the responsive Statements of Qualifications to be considered.
  15. Confirm that deliberations and scoring will be limited to the published evaluation criteria and information properly considered under the RFQ.
  16. Consideration and Deliberation Regarding Responsive Statements of Qualifications.
  17. Consider each responsive Statement of Qualifications submitted in response to RFQ No. RFQFY2026-0001.
  18. Deliberate concerning the qualifications, experience, approach, personnel, and other matters evaluated under the criteria published in the RFQ.
  19. Compare criterion-based assessments and identify material distinctions among the responsive Statements of Qualifications.
  20. Receive evaluators’ explanations of material scoring judgments.
  21. Reconciliation or Revision of Evaluation Scores.
  22. Review individual evaluator scores and the preliminary score tabulation.
  23. Identify and correct any clerical, computational, or transcription errors.
  24. Permit evaluators to reconcile or revise their scores based on the published criteria and the public deliberations conducted during this meeting.
  25. Record any revised scores and the criterion-specific reasons stated for material revisions.
  26. Calculate and confirm the resulting score totals and preliminary ranking.
  27. Consideration of Advisory Ranking and Recommendation to the City Council.
  28. Consider the resulting score totals and qualifications-based ranking.
  29. Consider a motion approving an advisory ranking of responsive firms.
  30. Consider a motion recommending that the advisory ranking, scoring, meeting record, and supporting materials be transmitted to the Garden City Council for consideration and final municipal action.
  31. Take any related action within the Evaluation Team’s advisory authority.
  32. Direction to City Staff.
  33. Direct preservation of original and revised scoring sheets, tabulations, disclosures, meeting materials, and other evaluation records.
  34. Direct preparation of the Evaluation Team’s advisory recommendation and transmittal of the evaluation record to the Garden City Council.
  35. Adjournment.

Certification of Posting

I certify that this Special Meeting Notice and Agenda was posted and made available as follows:

Physical posting location: 6015 N. Glenwood St.
Date physically posted: 10/16/2026
Time physically posted: 8:00 a.m.

Electronic posting location: www.gardencityidaho.org
Date electronically posted: 10/16/2026
Time physically posted: 8:00 a.m.

Lisa M. Leiby, City Clerk

Date: 10/16/2026

Time: 8:00 a.m.